Who wants to spend time clearing their physical or virtual desk!
The virtual world conspires by constantly miniaturizing memory, allowing us to endlessly expand what we file. While we have stored whatever-it-is, can we find it?
Assign yourself a spring-cleaning month. Probably, you don't have half a day to review and get rid of all your duplicate and various versions of files. Try using ten minutes a day. Likely this represents the time you are wasting looking for files anyway. The last ten minutes before lunch or before leaving for home are ideal for doing a quick clean in one specific area - either on your desk or your hard drive. Don't worry about moving mountains, just clear up a few mole hills. Twenty working days later, twenty mole hills may have moved at least part of your mountain.
If you like the results, continue by just spending the last half hour of the week cleaning up that week's mole hills. Gradual erosion of mountains is a powerful force. If things work out really well, you can suggest your staff do the same.
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